Administrative Assistant – Special Education Information System

Qualifications:

• Minimum High School Diploma or equivalent experience.
• Must be detail-oriented with solid project management skills, strong communication skills, able to work effectively with staff and interact positively with representatives from the community, proficient typing skills, computer experience and knowledge of Microsoft Office (MS Word, Excel, Access, and ODBC).

Essential Responsibilities:

• Performs all necessary activities and duties as assigned by the Administrator/Supervisor.

Responsibilities:             

• Coordinate and support the mandated data entry into local LEA student reporting systems by school districts for special education.
• Coordinate, oversee, test, and analyze special education data exported into the PA Information Management System (PIMS) to ensure the accuracy and integrity of the special education data entered and submitted by local districts.
• Consult and meet with Pennsylvania Department of Education’s Bureau of Special Education representatives on a continual basis to assure compliance with procedures and requirements related to the submission of special education data and subsequent receipt of special education funding.
• Consult with special education software vendors to ensure the timely and accurate submission of information to the Pennsylvania Department of Education’s Bureau of Special Education.
• Consult with and advise the Intermediate Unit and school district administration and staff regarding information management and reporting requirements for special education.
• Make on-site visits to school districts to provide training and support for special education data and reporting.
• Develop and generate reports in MS Access, Excel, and ODBC for use by the Intermediate Unit director, administrators, supervisors, and staff as well as Schuylkill Haven and Saint Clair districts.
• Consult with the Pennsylvania Department of Education’s Bureau of Special Education, Leader Services, and other Intermediate Units to assist local districts with their special education data reporting.
• Coordinate and maintain the special education student data on students receiving services from the Intermediate Unit and for Schuylkill Haven and Saint Clair.
• Follow all established procedures to maintain the security and confidentiality of all protected student information.
• Other secretarial tasks as assigned.

Program/Classification:

• Special Education Department

Reports To:

• Administrator/Supervisor

Method of Evaluation:

• The full-time administrative assistant shall be evaluated in accordance with Board Procedures.

Supervisory Responsibilities:

• None

Terms of Employment:

• Employment is in accordance with the established bargaining unit agreement established through the Service Personnel contract approved by the Board of Education.

Physical/Sensory Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is an active position requiring the ability to stoop, kneel, crouch, crawl, reach, stand, walk and occasionally lift and/or move objects up to 50 lbs.; verbal and hearing skills to effectively communicate; visual acuity to oversee projects, and make observations. Work is done mainly indoors but could include outside tasks.

The public schools of Schuylkill County and the Schuylkill IU 29 do not discriminate against any persons in employment, educational programs or activities based on race, color, sex, creed, religion, age, disability, national origin, marital status or because a person is a disabled veteran or a veteran of the Vietnam era. This policy extends to all other legally protected classifications and is published in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and sections 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.