Administrative Assistant – Medical Billing

Qualifications:

• High School Diploma or equivalent.
• Proficiency with use of Microsoft Word, Excel and Outlook.
• Professional communication skills.
• Experience and/or familiarity with special education regulations and terminology preferred.
• Minimum of one (1) year secretarial or data entry experience preferred.

Essential Responsibilities:

• Coordinate School Based ACCESS Program billing services for the school age and early intervention programs which supports the programs by assisting in continuous generation of ACCESS funds.

Responsibilities:

• General
  • Adhere to SBAP administrative procedures as established by the Department of Public Welfare and the PA Department of Education.
  • Perform program specific duties including monitoring and following up on outstanding paperwork, verifying accuracy and validity of SBAP provider logs, and ensuring required data is compliant with SBAP regulations.
  • Submission to third party and state vendors for reimbursement.
  • Order assistive devices for students with specific and unique communication needs. Billing of district as well as ACCESS if eligible.
  • Attends trainings as requested by immediate supervisor and/or required by SBAP.
  • Follow all established policies and procedures.
  • Any other duties assigned by the Director of Special Education or designee.
• Documentation/Reporting:
  • Prepare monthly and quarterly reports as required.
  • Prepare required documentation for the annual cost settlement reporting.
  • Maintain copies of required staff certifications/licenses and monitor expiration dates to ensure continued Medicaid-eligible provider qualifications.
  • Process parent permissions to bill Medicaid, prepare appropriate paperwork, communicate relevant IEP information with contracted physician for obtaining medical authorization.
  • Obtain copies of prescriptions that meet eligibility under Medicaid rules.
  • Obtain attendance records for students and staff for the verification of the delivery of billable health related services.
  • Maintain and store records in accordance with SBAB rules and regulations.
  • Prepare billing for all eligible Evaluation Reports
• Training Coordination and Implementation:
  • Provide training and guidance on the SBAP process, procedure, and systems to staff who provide services to Medicaid-eligible students.
  • Coordinate CPR & First Aid training for classroom staff.
• Random Moment Time Study (RMTS):
  • Train and review job duties with time study participants.
  • Monitor participant moments; send staff reminders

Program/Classification:

• Program: Special Education
• Classification: Educational Support Personnel

Reports To:

• Director of Special Education and/or Designee

Method of Evaluation:

• This position shall be evaluated annually by the Director of Special Education in accordance with the Educational Support Personnel Collective Bargaining Agreement.
• This job description is subject to change as determined by the Executive Director.

Supervisory Responsibilities:

• N/A

Terms of Employment:

• Employment shall be twelve [12] months per year. Salary and benefits will be in accordance with the Educational Support Personnel Collective Bargaining Agreement.

Physical/Sensory Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is an active position requiring the ability to stoop, kneel, crouch, crawl, reach, stand, walk and occasionally lift and/or move objects up to 50 lbs.; verbal and hearing skills to effectively communicate; visual acuity to oversee projects, and make observations. Work is done mainly indoors but could include outside tasks.

The public schools of Schuylkill County and the Schuylkill IU 29 do not discriminate against any persons in employment, educational programs or activities based on race, color, sex, creed, religion, age, disability, national origin, marital status or because a person is a disabled veteran or a veteran of the Vietnam era. This policy extends to all other legally protected classifications and is published in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and sections 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.